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Legalization of Canadian documents - procedure

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In the following, you will find information on the process of legalization.

  • Legalizations can be done at the German Consulates General in Toronto and Vancouver.

Legalizations can be processed at the Consulate Generals in Toronto and Vancouver. The competent Consulate General depends on the place where the document in question was issued. To determine the competent Consulate, please refer to the respective consular districts:

Consular Districts: Consulate General Toronto

Provinces of Manitoba, Newbrunswick, Neufoundland and Labrador, Novia-Scotia, Ontario, Prinz-Edward-Island, Quebec, Nunavut

Consular Districts: Consulate General Vancouver

British Columbia, Alberta, Saskatchewan, Northwest Territories, Yukon


  • 1st step: Acquisition of the authentication at the competent Canadian authority

Prior to legalization, the document has to be authenticated by the competent authority in the province where the document was issued / signed. The German Consulate can not obtain this prior authentication. If you are sending the documents from Germany, please include a letter for the Canadian authority, requesting the transfer of the authenticated document to the German Consulate General in either Toronto or Vancouver. Please check directly with the authority regarding fees and the mailing procedures.

Which one is the competent Canadian authority? List of the authorities including contact information.

Please advise the authentication office that the authentication is for the German Consulate General in Toronto resp. the German Consulate General in Vancouver and ask that the authentication includes a handwritten signature (no electronic signature). A certificate of authentication without a handwritten signature cannot be legalized.

  • 2nd step: Legalization of the document by the German Consulate General

a) In person

After booking an appointment on our website (see bottom of this page), you or a representative can bring the original, authenticated document to the German Consulate General in either Toronto or Vancouver to have it legalized. The legalization is done on the spot and you will be able to take the legalized document with you after your appointment. The fee (see chart below) is payable in cash (Canadian Dollars). Up to 5 documents can be legalized in one appointment slot, for more documents please book more appointments accordingly.

b) Mailing process

Authenticated documents can also be sent to the German Consulate General in Toronto or Vancouver (the competent Consulate General depends on the place where the document was issued) by mail for legalization. We can forward the legalized document to a recipient in Canada or Germany.

Required paperwork

1

The authenticated document

Only originals can be legalized.

2

Cover letter

Including your name, address, phone number and/or email address (in case that we have any further questions).

3

Fee for the legalization (see chart below)

  • shipping within Canada: in Canadian Dollar, as money order or bank draft only, made out to the “German Consulate General Toronto” resp. the “German Consulate General Vancouver”. For security reasons we do not recommend mailing cash.
  • shipping to Germany: if the person who pays the fees resides in Germany, we can send a bill; otherwise money order or bank draft.

4

Envelope for the return of the documents/for using a courier service

  • shipping within Canada: Self-addressed and prepaid (e.g. Canada Post X-presspost or envelope with prepaid and printed electronic waybill with barcode for courier service) envelope
  • courier services: only FedEx, Purolator, UPS and DHL are accepted
  • shipping to Germany: see options below

Please note: Documents that are sent in without authentication, cover letter, fees/proper money order or bank draft or return envelope cannot be processed.

Shipment to Germany

If you reside in Germany, you can request to receive an invoice for the legalization and shipping fees. Please note in your cover letter which option of shipment you are choosing and declare that you will pay the costs for the legalization and shipment.

Please note! Invoices can only be made for the legalization fees only or legalization plus shipping fees.

Options for shipment to Germany:

A

Shipment via official mail

10 EUR

Please be aware that the official mail is sent to Germany only every other week and that processing and shipment times can take up to 4 weeks.

B

Shipment via FedEx (only offered by the Consulate General in Toronto)

55 EUR

C

Self-addressed prepaid envelope

depends on mailing service provider

To be provided by sender. In this case, you will only be billed for the legalization fee.

Processing time for legalizations sent by mail is approx. 2 weeks plus mailing time. If the legalization request is incomplete (e.g. not or not correctly authenticated, no return envelope, etc), the processing will take longer. There is no rush/express option available. We kindly ask you to refrain from further inquiries regarding the status during this time.

  • Fees:

Type of document

Example
Fee

Civil registry documents

  • Birth certificate
  • Marriage certificate
  • Death certificate

C$39.00 per document

all other documents or certificates

  • Documents that were signed in front of a Canadian notary public or lawyer
  • Canadian tribunal documents (e.g. divorce papers)
  • Canadian universitiy diplomas or degrees
  • Canadian certificate of good conduct (police clearance certificate)

C$69.00 per document

  • If the currency exchange rate changes slightly between sending the documents and processing them, you will not be asked to pay the difference and will not receive any difference. This is to make the legalization process by mail possible.

  • The German Consulate does not assume liability for documents lost in the mail.

Additional content

Documents can only be legalized at the German Consulate in Toronto or Vancouver  if they have been authenticated first. Please refer to this list to find out which is the competent Canadian…

Authentication/Vorbeglaubigung

Please book an appointment for all consular services offered at the German Consulates in Toronto and Vancouver online in advance.

Book an appointment with the Consular Section

Please use this form to contact us in consular matters

Contact in consular matters

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