Legalization - Procedure


Canadian documents first have to be authenticated by a Canadian authority before they can be legalized by the German Consulate in Toronto or Vancouver.

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  • Legalizations can be done at the German Consulates General in Toronto and Vancouver.

Legalizations can be processed at the Consulate Generals in Toronto and Vancouver. The competent Consulate General depends on the place where the document in question was issued. To determine the competent Consulate, please refer to the respective consular districts:

Consular Districts Consulate General Toronto:

Provinces of Manitoba, New Brunswick, Newfoundland and Labrador, Nova-Scotia, Ontario, Prinz-Edward-Island, Quebec, Nunavut

Consular Districts Consulate General Vancouver:

British Columbia, Alberta, Saskatchewan, Northwest Territories, Yukon

Authentication by Canadian government authority

Prior to legalization, the document has to be authenticated by the competent Canadian authority. The German Consulate can not obtain this prior authentication. If you are sending the documents from Germany, please include a letter for the Canadian authority, requesting the transfer of the authenticated document to the German Consulate General in either Toronto or Vancouver. Please check directly with the authority regarding fees and the mailing procedures.

Please advise the authentication office that the authentication is for the German Consulate General in Toronto resp. the German Consulate General in Vancouver and ask that the authentication includes a handwritten signature (no electronic signature). A certificate of authentication without a handwritten signature cannot be legalized.

Legalization by the German Consulate

  • 2nd step: Legalization of the document by the German Consulate General Toronto or Vancouver

a) In person

After booking an appointment on our website (see bottom of this page), you or a representative can bring the original, authenticated document to the German Consulate General in either Toronto or Vancouver to have it legalized. The legalization is done on the spot and you will be able to take the legalized document with you after your appointment. The fee (see chart below) is payable in cash (Canadian Dollars). Up to 5 documents can be legalized in one appointment slot, for more documents please book more appointments accordingly.

b) Mailing process

Authenticated documents can also be sent to the German Consulate General in Toronto or Vancouver (the competent Consulate General depends on the place where the document was issued) by mail for legalization. We can forward the legalized document to a recipient in Canada or Germany.

Required paperwork


The authenticated document

Only originals can be legalized.


Cover letter

Including your name, address, phone number and/or email address (in case that we have any further questions)

For shipment to Germany also: declaration for payment of fees

3 Notice for use of mail services


Fee for the legalization:

see Consular fees

  • shipping within Canada: payable in Canadian Dollars only by money order or bank draft, made out to “German Consulate Toronto” or “German Consulate Vancouver” (personal checks or checks with other denominations cannot be accepted)
  • For security reasons we do not recommend mailing cash.
  • shipping to Germany: if the person who pays the fees resides in Germany, we can send a bill; otherwise money order or bank draft (in CAD, not in EUR!).


Envelope for the return of the documents/for using a courier service

  • shipping within Canada: Self-addressed and prepaid (e.g. Canada Post X-presspost or envelope with prepaid and printed electronic waybill with barcode for courier service) envelope
  • courier services: only FedEx, Purolator, UPS and DHL are accepted
  • shipping to Germany: see options below

Please note: Documents that are sent in without authentication, cover letter, fees/proper money order or bank draft or return envelope cannot be processed.

Shipment to Germany

Shipment to Germany

Please do NOT send us any bank drafts or money orders in EUR!

If you reside in Germany, you can request to receive an invoice for the legalization and shipping fees. Please fill out the following form, sign it, and send it to us together with the other documents: Declaration for payment of fees

Please note! Invoices can only be made for the legalization fees only or legalization plus shipping fees.

Options for shipment to Germany:


Shipment via official mail

10 EUR

Please be aware that the official mail is sent to Germany every other week.


Self-addressed prepaid envelope

depends on mailing service provider

To be provided by sender. In this case, you will only be billed for the legalization fee.

Processing time for legalizations sent by mail is approx. 2 weeks plus mailing time. If the legalization request is incomplete (e.g. not or not correctly authenticated, no return envelope, etc), processing will take longer. There is no rush/express option available. We are unable to provide acknowledgement of receipt or status updates.

  • If the currency exchange rate changes slightly between sending the documents and processing them, you will not be asked to pay the difference and will not receive any difference. This is to make the legalization process by mail possible.

  • The German Consulate does not assume liability for documents lost in the mail.

Fees and contact

Fees for consular services

Fees for consular services

Please book an appointment for the consular services at the German Consulates in Toronto and Vancouver online in advance for services that require a personal appointment and cannot be done via mail.

Book an appointment with the Consular Section

Please use this form to contact us in consular matters

Contact in consular matters

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