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Job Advertisement: Position in the Culture, Communication and Political Section of the Embassy of the Federal Republic of Germany in Ottawa

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04.07.2022 - Article

The Culture, Communication and Political Section of the Embassy of the Federal Republic of Germany in Ottawa is looking for a staff member to join from October 1, 2022. Please apply by August 31, 2022.

This is a part-time position initially limited to 1 year with 20 working hours per week (extension and de-limitation possible). The trial period is 3 months. An increase to 40 working hours per week is planned for the beginning of 2023.

 

The job includes the following main tasks:

  • Correspondence according to keyword-based instructions and/or dictations in German, English and French; independent composing of routine letters as well as drafting of protocollary correspondence, e.g. invitations, visit programs, etc.
  • Preparing simple translations
  • Office and secretarial duties, e.g. linguistic interpretation in telephone and visitor traffic, keeping overviews and appointment calendars, maintaining the contact data bank and carrying out related queries, telephone service (on a proxy basis)
  • Conducting Internet research, contributing to the Embassy's reporting system, correspondence in response to public inquiries
  • Assist with organizational preparation for participation in events and social events of Embassy staff, invitation management (database management, Eventbrite, Excel) and event planning, liaise with hotels and event organizers, assist with delegations (Canada-wide)

We are looking for a staff member who has:

  • Very good knowledge of common office programs (Word, Excel, Outlook, Power Point, Sharepoint).
  • Very good knowledge of internet and social media applications as well as with content management systems.
  • Very good knowledge of German (native speaker level) and English; good knowledge of written and spoken French (fluent) is an asset
  • Ability to work in a team
  • Organizational talent
  • Ability to communicate
  • Ability to approach people openly
  • Canadian citizenship or a valid residence and work permit for Canada

Your application should include the following documents (in English or German):

  • Letter of motivation
  • Curriculum Vitae
  • Certificates/letters of recommendation
  • Copy of passport and, if applicable, residence/work permit
  • Police clearance certificate (can be submitted later)

Please submit your application in writing or by email by August 31, 2022, to:

German Embassy Ottawa

1 Waverley Street

Ottawa, ON K2P 0T8

E-Mail: vw-s1@otta.auswaertiges-amt.de


Shortlisted applicants will be given the opportunity to introduce themselves in person during the 37th week (Sept. 12 - Sept. 16, 2022). A separate invitation will be issued for this purpose; unfortunately, travel expenses cannot be covered.

Successful applicants will be required to pass a health examination and personal/security screening prior to employment. With regard to application documents, the requirements of the EU General Data Protection Regulation (DS-GVO) apply.

Contractual terms are governed by Canadian law.

Data privacy and protection information (only available in German)

Verantwortlicher und Datenschutzbeauftragter Gemäß § 2 des Gesetzes über den Auswärtigen Dienst (GAD) bilden das Auswärtige Amt (Zentrale) und die Auslandsvertretungen zusammen eine einheitliche…

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